December 9, 2008

Board Members in Attendance: Absent: Non-Board Members in Attendance:
Steve Chilton
Chris Curran
 
Ralph Cunningham
Andy Jensen
Dave Lathrop
Bob Busch
Melissa Matthews

Holiday Party Final Details
Those in attendance reviewed the layout of the venue and discussed the final details for the upcoming holiday party.

BUDGET ESTIMATE $1805
Some numbers are estimates. It is possible that we will come in lower on some items.

 

Band - $500 (Covers 4 hours with breaks.)

Drinks - $200
(MABE will provide a large beer keg, 12 bottles of red wine, 6 bottles of white wine and 6 bottles of champagne. Members wanting anything else to drink will need to bring it.)

RV - $160 (Steve will see if we can hire one of his employees at $100 for the night to drive the RV.  We will also reimburse Steve for gas at $60.)

Decorations - $300 (Steve has priced the decorations needed to cover the warehouse at $200.  He has also talked to Jana about centerpieces at $100.)

Clearing Crew - $220 (This covers paying Steve's employees to have the warehouse cleared out and cleaned by Friday evening.)

Food - $200 (Erin has put some pricing together for finger foods.  We will give her a budget of $200 to spend.)

Tablecloths - $125
(This includes tablecloths for all tables plus a refundable $25 deposit if they are returned in good condition).

Stemware - $100 (Chris will look into getting some nice glasses for the event.  Steve has plastic cups and paper plates as backup.)

ITINERARY

 

Friday

     Morning - At MABE meeting...
                     1) Remind members to eat prior to coming.
                     2) BYOB if want more than what is provided
                     3) Ask for volunteers to help decorate - have pizza
                     4) Remind them of RV pickup time and location
                     5) Tell them to invite any former members they are still in contact with
 
    
Afternoon - Steve's crew will clear out warehouse.

Saturday
    
     8am-Noon -
Volunteer MABE members help decorate - have pizza
     5:30pm + - Members dine at Landmark on own schedule/dime.
     7:30pm - RV will leave parking lot at Alma School & Guadalupe for party
                   (This will be the only planned trip unless there is a need for a second.)
     8:00pm - Midnight - Randy's band plays 
     10:00pm - First RV trip back to parking lot at Alma School & Guadalupe
     Midnight - Second RV trip back to parking lot at Alma School & Guadalupe

Sunday
    
     ??? -
Volunteers help clean up - pack-up chairs and tables

Meeting adjourned.


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